Tips for Better Meetings
I've become a big fan of the #virtual meeting, especially when #meeting in person means preparation, a lengthy drive, finding parking, "settling in" time, etc. Virtual meetings save so much time. On the other hand, being in the same room with people has so much benefit.
a. First and foremost is good technology! Have a large screen, ample mic and speakers, and a strong Internet connection in the meeting room so that all attendees can see and hear each other clearly.
b. Next, be (or assign) a good facilitator. Don’t forget that there are attendees on that screen who may be waiting to jump in. One good tip I try to remember is that when someone at the table brings up a topic or gives their thoughts, turn to someone who’s attending virtually and ask what they think about the topic/idea.
c. Implement “rules of engagement”. This is a good idea for any group meeting, but especially when you have a hybrid meeting. Rule number one for me is always: Be respectful of others; don’t interrupt. It seems to me that virtual attendees get interrupted far more often than those who are present in-person. Be watchful for this. It’s also common for virtual attendees to just drop out of the meeting if they feel it’s a waste of their time and they’re not being heard.